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Business Travel Travel Management

How To Stay Under Your Corporate Travel Budget

Managing corporate travel is a tough job with many moving parts. Not only are you, as the travel manager, accountable for everything going smoothly, but also responsible for any unforeseen glitches. The biggest frustration is often budget. Check out our seven tips to keep you under your corporate travel budget.

7 tips to stay under corporate travel budget

  1. Book travel early. Did you know that even just a two day difference in purchasing a plane ticket can make a big difference? One study looking at the difference in business travel purchase behavior between men and women, found that waiting only two days for a ticket was a difference of 113 dollars. We know that business travel is often last minute, but keep in mind–even an extra day in booking can make a big difference.
  2. Take into account all the details and agendas before booking. How long will your travelers be staying? Are there any alternatives that may work better than the norm? For instance, it might make more sense to purchase metro cards for travelers in New York City, rather than renting a car. Driving and parking in large cities are often a pain anyway, and you will also avoid parking fees.
  3. Review travel receipts in more detail. Give yourself more time to look through the details of submitted travel receipts. Does anything unnecessary pop out at you? Nipping those unnecessary expenses can add up to big savings.
  4. Create and actively use travel incentives. Give your team of business travelers incentives to stay under budget. This keeps them motivated to shop for the best price. You can also encourage them to become loyalty members with your preferred vendors. This allows you to fulfill your contract agreements while your travelers rack up personal travel points.
  5. Stay organized. Work to proactively take control of the next trip. Know what’s needed and don’t be caught scrambling to make travel plans at the last minute.
  6. Establish preferred vendor relationships. Developing these relationships will definitely benefit you in the long run.
  7. Hire a travel management company. Sometimes the best solution is having an expert manage your travel in order to get the most out of your budget and valuable time. Most travel management companies, including Christopherson, are affiliates of global companies. This allows them to provide the individualized customer service experience you need, with global relationships and discounts that help you always get you the best price on business travel.

Staying on top of your travel is not difficult, but it does take additional time and forethought. Try out our tips this month and see if you notice any difference in travel costs. Let us know what you find. Or, contact us if you would like to know more about how Christopherson Business Travel can save you time and money.

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Travel Management Travel News Vacation Travel

Car Rental Companies – Covering It All

With the recent announcement of Hertz purchasing Dollar & Thrifty, all three major car rental companies now cover everything from corporate business to leisure travel business. The purchase announced earlier this week is in the amount of $1.17 billion in cash and stock. The purchase of Dollar & Thrifty will significantly expand the vacation/leisure portion of their business.
Hertz is already the world’s largest car rental company by locations and with this latest transaction it boosts their total to 9,800. “Together we will be able to compete even more effectively and efficiently against other multi-brand car rental companies, offering customers a full range of rental options in the U.S.,” Hertz CEO Mark Frissora said in a statement.
The three major U.S. car rental companies, each with two or more large brands are Hertz, Enterprise Holdings Inc. (Enterprise & National) and the Avis Budget Group. Enterprise Holdings Inc. has 7,600 locations, the Avis Budget Group has 6,900 and Hertz now has 9,800.
Competition is always the name of the game and Monday’s announcement comes after the Avis Budget consolidation in 2002 and Enterprise’s acquisition of Alamo and National in 2007. Advertising, marketing and commercials seem to be on the increase as well, follow these links for a little entertainment (some old, some new). To rent your next car, contact Christopherson Andavo Travel at 801.327.7700 or 303.740.3000