When security threats, like the Brussels bombings, occur, business travelers turn to their travel manager and their corporate travel agency and ask: What should I do if a bomb explodes where I am traveling? Where would I go? Who should I reach out to?
As a travel manager, it’s important to make sure that your business travelers, when faced with a travel emergency, have the essential information: 1) what to do, 2) who to call, and 3) where to go. In fact, it’s helpful to have an official document that outlines out your company’s travel security plan. Whether that document is a part of a general travel packet or separate, it should be read by business travelers before they take their first trip.
When preparing a business traveler safety and security document, think about the potential needs of a traveler facing a security threat. What does your business traveler need to know ahead of time in order to feel safe? Here are a few questions to assist you as you prepare your business travel security plans:
- What would you do if your business traveler needs medical attention? Who should the company contact (think response teams and personal contacts)? What is the emergency number in that country?
- How should you account for and locate the business traveler’s essential belonging? e.g. itinerary, passport, wallet, cell phone, baggage, equipment, medication, etc.
- How do you plan to assess whether it’s safe for the business traveler to leave the area?
- Once safe, where should the business traveler go? Is there an interum location locally? What efforts do you make to bring them home?
- How will you assess the transportation situation? How can your business traveler determine if there the airports, trains, car rentals, or Uber available?
- Where will your business travelers sleep that night?
- Can they get food and water in the next 24 hours?
- What is the established, best way to communicate?
The U.S. Passports & International Travel website is another resource. They provide a helpful checklist for traveling outside the United States. You can also search specific travel destinations for more information about that country or area.
Sending business travelers into the field comes with great responsibility. When duty of care has a solid foundation in your corporate travel management practice, you can maximize the benefits of business travel while minimizing liability for the organization and risk for traveling employees.
As a top business travel management company, Christopherson Business Travel offers business travel solutions to assist companies with their duty of care. Our technology tool SecurityLogic helps corporate travel managers quickly locate travelers in an emergency, verify their safety, and communicate plans to assist their needs. To learn more about our travel management solutions, contact us here.