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Business Travel Travel Management Travel Tips

7 Questions Every Business Should Ask Before Contracting With A TMC – Part 2

Once your company decides to partner with a TMC, finding one that suits your company’s needs becomes the next challenge. If you missed it, see our part 1 of this blog series, addressing the initial questions to ask any travel management company during the vetting process. Now that you’ve asked the first round of questions from your perspective TMCs, it’s time to dive deeper. We’ve compiled additional questions to ask, regardless if this the first time you’re working with a TMC or just looking for a new fit.

Questions to ask before contracting with a TMC

  1. What are the typical savings for your clients? What’s the biggest bang for your buck? Unfortunately, when it comes to cost savings, travel management is not so black and white. Cost is often a major factor, but what are the other pain points affecting your company and its travelers? Having an understanding of what savings looks like to a TMC is an important perspective. 
  2. How much back and forth is needed to finalize travel plans? Depending on your set up and preferences, every company’s answer is going to look different. Seeing how each TMC handles this question can provide excellent insight into their customization options and overall customer service.
  3. Will I be working with a dedicated team? AKA – when the going gets tough, can I rely on people who know the ins-and-outs of my travel needs and preferences? Having reliable back up when you’re stranded alone in an airport at 2:30 am is what makes the difference between a good TMC and a great TMC. At Christopherson, you will have an account manager who always has your back, plus a collection of advisers.
  4. How do you handle travel mishaps? What happens if a traveler misses their flight? Or has a family emergency and needs to quickly change their itinerary? Asking how each company resolves unforeseen travel issues can save you time and energy in the future.
  5. Is there a general travel insurance provider? How well do they know business travel industries as a whole? Are they well-equipped to assist in other travel-related needs, like travel insurance or credit card pre-payment?
  6. Do you provide after hours support? When the unforeseen happens after 5pm, what it the procedure to assisting your travelers. Will they be waiting for a callback? Or will they receive immediate service and support?
  7. How are you different from other TMCs? Ask them for their elevator pitch. Make sure your concerns and their priorities are aligned before contracting with a TMC.

A reliable TMC who always has your back is an essential factor for any growing business. Make sure you choose the corporate travel partner that’s right for your company’s needs. Please don’t hesitate to contact us if you are looking for a TMC, or, just interested in more about TMCs in general. We’re always here to talk.

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Business Travel

Why Small and Mid-Size Companies Should Implement a Travel Management Program (& How to Do It)

In tough economic times, businesses are always seeking new ways to reduce costs. One way to both save money and improve business traveler satisfaction is by adopting a corporate travel management program.

While most large corporations have such programs in place, many smaller companies do not and could definitely benefit from implementing one. Additionally, a well-managed corporate travel policy ensures better corporate compliance and traveler satisfaction.

Steps to implementing a successful corporate travel program:

  • Make a plan and keep it comprehensible: Work with the finance department to make a simple, easy to understand program, putting policies and procedures in place.
  • Get “buy-in” from upper management: Develop a financial proposal detailing the projected cost savings through a managed travel program. Market internally to gain support from both upper management and employees.
  • Find a travel management company: Develop a Request for Proposal (RFP) to evaluate each travel management company. (Of course, we would love to be considered.)
  • Communicate effectively: A travel portal is a key component for communication. Portals hold all pertinent travel program data and are available to travelers 24/7.
  • Train your travelers: Let your travelers know why your company implemented the new program and how to book through the new system. If the traveler is not educated, the program is ineffective.
  • Show results: Let the travelers know how they’re doing and show upper management the cost savings resulting from the new program.

A successful managed travel program can significantly reduce costs while increasing traveler satisfaction.